ARTICLE I
NAME
1.01
The organization name shall be the Georgetown Football Booster
Club, hereinafter referred to as the Football Booster Club.
ARTICLE II
OBJECTIVES
2.01 The objectives of the
Football Booster Club shall be:
A.
To encourage and maintain an enthusiastic interest in the football
program of Georgetown Independent School District (“GISD”);
and
B.
To lend all possible support, both moral and financial, to the
football program of GISD; and
C.
To cooperate with the GISD football program personnel, the GISD
Board of Trustees and Superintendent to ensure the football
program is maintained with the highest possible degree of
efficiency and integrity.
ARTICLE III
PROGRAM DIRECTOR
3.01 The GISD Athletic
Director, under the direction of the Superintendent,
or the Superintendent's designee,
shall be the final decision
maker regarding all matters pertaining to the Football
Booster Club.
3.02 The Program Director may
request the resignation of any member of the Executive
Committee of the Football Booster Club subject to a
concurrence vote of a majority of the non-affected Executive
Committee members. The vote of the Program Director shall
break any deadlock vote among the non-affected Executive
Committee members.
ARTICLE IV
MEMBERSHIP
4.01 The membership of the
Football Booster Club shall be open to anyone supporting the
objectives of the organization and is interested in the
progress and development of the activities of the GISD
football program.
4.02 The membership year
shall begin January 1, and end December 31, of each calendar
year.
ARTICLE V
OFFICERS
5.01 The officers of this
organization shall be a president, vice president, secretary
and treasurer.
5.02 Any Football Booster
Club member shall be eligible for consideration by the
members to be elected and serve as an officer of the
organization.
5.03 Terms of office for all
officers of the organization shall be one membership year.
5.04 In the event that an
officer cannot complete a full term of office for any
reason, a replacement for the unexpired term shall be
elected in the same manner as currently serving officers
were nominated and elected.
ARTICLE VI
DUTIES AND POWERS OF OFFICERS
6.01 The PRESIDENT shall
preside at regular and special meetings of the organization,
facilitate the formation of committees and seek nominees for
committee chairpersons, and shall be an ex-officio member of
all committees, except the Nominating Committee.
6.02 The VICE PRESIDENT shall
assume all the duties of the president in his/her absence.
He/she shall serve as the chairperson of the membership and
nominating committees and assume other duties as required.
6.03 The SECRETARY shall keep
the records and minutes of all meetings, attend to the
correspondence, and perform other duties as required.
6.04 The TREASURER shall
receive and account for all funds due the organization,
deposit funds received timely in a financial institution
authorized by the organization, remit organization funds for
all proper obligations, prepare and submit the financial
records of the organization to the
person(s) selected by the Program Director to perform
an annual audit.
ARTICLE VII
EXECUTIVE COMMITTEE
7.01 The Executive Committee
shall be composed of the current Football Booster Club
Officers, the Program Director, and two (2) members-at-large
nominated by the members of the organization and selected by
the currently serving Football Booster Club Officers.
7.02 The Executive Committee
shall have the power to act for the membership between
regular meetings of the organization in matters where time
is considered to be of the essence or in matters deemed an
emergency by a majority decision of the Executive Committee
members.
7.03 In addition to the
regular meetings of the Football Booster Club,
The Executive Committee shall meet
as often as deemed necessary by the Football Booster Club
President and/or the Program Director.
7.04 In the event the Executive Committee finds reason for
dismissal of a current office holder of the organization
(i.e., relating to matters detrimental to the objectives of
the organization), the matter shall be presented to the
Program Director, who may call a meeting with the
non-affected Executive Committee members to discuss any
action taken, up to and including action under provision
3.02.
ARTICLE VIII
MEETINGS
8.01 The regular meetings of
this organization shall be held on Mondays at 7:00 pm, as
indicated by notice posted on the Football Booster Club
calendar of events in the GISD Fieldhouse. Only that
business for which notice has been issued shall be
considered for action by the members.
8.02 Special meetings may be
called by the Football Booster Club President, Program
Director or the Executive Committee. Notice of the date,
time, place and business to be transacted shall be given by
the secretary to the members at least five (5) days in
advance. Only that business for which notice has been
issued shall be considered for action by the members.
8.03 Each member present shall be entitled to one vote
on each matter submitted to a vote of the membership. A
member may not vote by proxy.
8.04 A quorum shall be
required by the organization when voting on matters
submitted to a vote of the membership.
8.05 A quorum shall exist
with 10 members present at any regular or special meeting of
the organization.
ARTICLE IX
STANDING COMMITTEES
9.01 There shall be the
following standing committees established each membership
year: Auditing; Nominating and such other committees as the
President, Program Director or Executive Committee deem
necessary to fulfill the objectives of the organization.
9.02 An Auditing of the
booster club financial records shall be conducted by a
person(s) selected by the Program Director. They shall
audit the financial records of the organization and report
to the Program Director and membership the results of the
review on an annual basis.
9.03 The Nominating Committee
in its entirety shall be formed by the President and shall
consist of at least four (4) members. The committee shall
prepare and present a proposed list of consenting officer
candidates to the membership for consideration at a regular
meeting for which notice has been issued for that purpose.
The committee shall be formed at thirty (30) days prior to
the presentation.
ARTICLE X
OFFICER ELECTIONS
10.01 Subsequent to the
presentation of officer candidates by the Nominations
Committee, a standing motion and second exists for
consideration by the members to accept any nomination from
the floor for officer candidates at the regular meeting for
which notice has been issued for that purpose.
10.02 Officers of the
organization are to be elected at the next following regular
meeting noticed for that purpose subsequent to the regular
meeting of the organization in which the Nominating
Committee presentation and any floor nominations were
considered. Duly elected officers of the organization shall
be eligible to begin the term of office next regular
meeting.
10.03 A quorum as defined
provision 8.03 shall be required in any election conducted
by the organization. A majority vote of the members
constituting the quorum shall be deemed a valid and proper
election.
ARTICLE XI
ADOPTION AND AMENDMENTS TO
BYLAWS
11.01 The Bylaws of the
Football Booster Club set forth in this document are herein
adopted by a two-thirds (2/3) majority vote of a quorum of
members at a regular meeting for which notice has been
issued for that purpose. Adoption of the bylaws set forth
in this document concurrently terminates, extinguishes and
renders null and void any current or preexisting bylaws
should they exist.
11.02 The adopted bylaws of
this organization may be amended by a two-thirds (2/3)
majority vote of a quorum of members at a regular meeting.
Notice of intent to propose amendments to the adopted bylaws
and an opportunity for consideration by the membership at a
previous regular meeting shall be a condition precedent for
presentation of amendments to adopted bylaws at a succeeding
regular meeting of the organization.
ADOPTED on this the 20th day of February 2006
Georgetown Eagles
